Citizens’ Assembly Schools Engagement Privacy Notice

Waltham Forest Council is delivering a Citizens’ Assembly on the Future of Neighbourhood Policing in partnership with the Metropolitan Police Service.

Within the Council, this project is being championed by the Neighbourhoods and Environment Directorate (NED). NED are responsible for numerous neighbourhood projects, including community safety and the establishment of 15-minute neighbourhoods. 

The Youth Independent Advisory Group (YIAG) is a Council service. YIAG will be conducting workshops in schools to better understand youth perspectives to feed into the Citizens’ Assembly. They will be accompanied by a Council staff member during their engagements.

As part of the workshops in schools, the Council will process some personal data. In particular, parental consent forms will be collected by the Council to ensure that you have permission to take part in this workshop. If you are under 18, then these consent forms contain the name of your parent, but do not contain your name. If you are over 18, the consent form will also contain your name.

Data collected during the workshop will not be linked to you individually. A Council staff member will be taking notes during the workshop. These notes will be anonymised and will not contain any of your details. You can ask to see these notes if you like.

The only data that will be shared with the Citizens’ Assembly will be anonymised data presented in a collective format. Examples include:

• ‘Young people feel that xxx’
• ‘One young person described how they felt xxx’

Some data may be presented in categories relating to protected characteristics, in order to better inform assembly members:

• ‘Girls feel that their safety is xxx while boys are more likely to feel that xxx’
• ‘BAME participants expressed xxx’

Your responses will help to ensure that the assembly members of the Citizens’ Assembly on the Future of Neighbourhood Policing are well informed about how young people feel. 

Your responses about policing and community safety will help to inform the research provided to the Citizens’ Assembly. Only anonymous data will be presented to the Citizens’ Assembly.

We are processing data based on consent. You will be provided with the opportunity to consent before sharing any of your data. You are able to withdraw this consent at any point. You can withdraw your consent by contacting us. 

If you are a minor under the age of 18, we have obtained consent from your parents to participate in this workshop. If you do not wish to participate yourself, then you can withdraw your consent.

We will not share your personal data with any other organisation.

Consent forms will be retained until the end of December 2024.

If you would like your individual data to be deleted before this date, then please contact us.