Births, deaths and marriage privacy notice

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Who we are and what we do

London Borough of Waltham Forest Registration Services – registration of births, deaths, marriages and civil partnerships, Nationality Checking Service (NCS), Nationality Document Checking Services (NDRS), European Passport Return Service (EPRS) and Citizenship Ceremonies.

Personal information which you are required by law to provide for a registration will be kept by the Superintendent Registrar, Mrs. Julie Coulson.  A copy of the information you supply will also be sent to the General Register Office (GRO) for England and Wales so that a central record of all registrations can be maintained.

Registration of birth

  • name and surname
  • date and place of birth
  • gender
  • name, surname and occupation of father (if recorded)
  • name, surname and occupation of mother
  • usual address
  • name, surname and usual address of the informant (if not the mother or father)
  • date of registration

Registration of death

  • gender, date and place of death
  • name, surname and maiden name (if applicable) of the deceased
  • occupation and usual address of the deceased
  • date and place of birth of the deceased
  • name, surname and usual address of the informant
  • cause of death
  • date of registration

Notice of marriage

  • place of marriage
  • date of marriage if available
  • name and surnames of parties to the marriage
  • age, condition, rank or profession
  • residence at the time of marriage notice
  • name, surname and rank or profession of each party’s father

Marriage

  • place of marriage
  • date of marriage
  • names and surnames of parties to the marriage
  • age, condition, rank or profession
  • residence at the time of marriage
  • name, surname and rank or profession of each party’s father
  • signatures of both parties and their witnesses

Civil partnership notice

  • date and place of civil partnership registration
  • name and surname of civil partners
  • date of birth, gender, condition and occupation of the civil partners
  • residence at the time of the civil partnership notice
  • father’s name, surname and occupation of each civil partner
  • mother’s name, surname and occupation of each civil partner

Civil partnership

  • date and place of civil partnership registration
  • name and surname of civil partners
  • date of birth, gender, condition and occupation of the civil partners
  • residence at the time of the civil partnership registration
  • father’s name, surname and occupation of each civil partner
  • mother’s name, surname and occupation of each civil partner
  • signatures of civil partners
  • names and surnames of witnesses

Confidential information for statistical purposes which you are required by law to give to the Superintendent Registrar, and other information provided voluntarily, will be passed to the UK Statistics Authority for the preparation and supply of statistics.  As well as providing certificates, the Superintendent Registrar and the GRO may make registration information available to other organizations, for the following purposes:

  • statistical or research purposes
  • administrative purposes by official bodies e.g. ensuring their records are up-to date e.g. Council Tax
  • fraud prevention or detection, immigration and passport purposes

We are required under the Births and Deaths Registration Act 1953, the Marriage Act 1949 and the Civil Partnerships Act 2004 to keep information.  We keep records of civil registration indefinitely as a record to which the public has access.

Access to data Click to get info

Personal information which you are required by law to provide for a registration will be kept by the Superintendent Registrar, Mrs. Julie Coulson.  A copy of the information you supply will also be sent to the General Register Office for England and Wales so that a central record of all registrations can be maintained.

A copy of any register entry will be provided to any applicant, provided that they supply enough information to identify the entry concerned and pay the appropriate fee.  The copy may only be issued in the form of a paper certified copy (a ’certificate’).  An application for a certificate may be made to either the Local Register Office or to the General Register Office.

The General Register Office makes indexes, for the central record for registrations, publicly available in order to help members of the public identify the registration they might need. The Register Office also makes a local index available for this purpose.

Confidential information for statistical purposes which you are required by law to give to the Superintendent Registrar, and other information provided voluntarily, will be passed to the UK Statistics Authority for the preparation and supply of statistics.

As well as providing certificates, the Superintendent Registrar and the GRO may make registration information available to other organizations, for the following purposes:

  • statistical or research purposes
  • administrative purposes by official bodies e.g. ensuring their records are up-to-date e.g. council tax

fraud prevention or detection, immigration and passport purposes